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(100.00-199.00) Executive Office 100.00 - Policy and Procedure Manual Introduction* Statement of Purpose, Scope, Applicability, Authority, General Information and Responsibilities 101.00 - Adjunct Positions 102.00 - Space Utilization-Renumbered to 800.1 103.00 - Employee Photo Policy 104.00 - News Media 105.00 - Promotion and Tenure Review 106.00 - Regulatory Compliance Training 107.00 - Quality Improvement Plan* 108.00 - Dress Code Policy 109.00 - Trainee Policy 110.00 - Faculty Mentoring Policy 110.00a - Faculty Mentoring Policy - Notes 110.00b - Faculty Mentoring Policy - Progress Report 110.00c - Faculty Mentoring Policy - Registration Form 111.00 - Endowed Professorship Selection Policy 112.00 - Social Media Policy 113.00 - Policy for Postdoctoral Individual Development Plans (200.00 - 299.00) Basic Science Research and Comparative Biology 233.00 -VISITOR POLICY-COMPARATIVE BIOLOGY CORE Procedures on visitors entering the Comparative Biology Core 233.10- IACUC Membership and Responsibilities 241.00 - Animal Rights Activist Crisis Plan Animal Rights Activist Crisis Plan 285.00 - Research, Misconduct In - Renumbered to 418.00 286.00 - Controlled substances policy (300.00 - 399.00) Clinical and Population Science Research 300.00 - PBRC Employees as Study Participants 301.00 - Clinical Study Budgeting Policy 302.00 - Human Research Protections Program Policy 302.01 - Investigators as Study Participants 302.02 - Enrolling Family Members 303.00 - Handling, Preparing and Dispensing of Items for Human Use 376.00 - Departing Faculty Member Policy - Renumbered to 531.00 377.00 - Core Usage Policy 378.00 - Clinical Trials Gov Policy 381.00 - Medical Investigator Policy (400.00-499.00)Intellectual Property,Legal, and Regulatory Compliance 400.00 - Visitor Policy-Renumbered to 803.00 401.00 - Individual Financial Conflict of Interest 402.00 - Minors at PBRC - Renumbered to 1006.00 Access of PBRC facilities to minors 403.00 - Alcohol Policy THE SERVING, POSSESSING, AND CONSUMING OF ALCOHOLIC BEVERAGES ON SITE 404.00 - Delivery of Radioactive Material - Renumbered to 1000.00 Detailed procedures on handling Radioactive packages (pick up and delivery) 407.00 - Policy for Biospecimen/Data Repository Ownership 409.00 - Visitors and Research Volunteers Report of Incident or Injury - Renumbered to 1001.00 410.00 - Institutional Conflict of Interest in Research Policy 411.00 - Excluded Parties Policy 412.00 - Summary of HIPAA Policies 412.01 - Notice of Privacy Practices 412.01a ATTACHMENT - Notice of Privacy Practices 412.02 - Privacy Official and Complaint Contact 412.03 - Accounting of Disclosures of Protected Health Information 412.03a ATTACHMENT A - Accounting of Disclosure of PHI 412.03b ATTACHMENT B - Accounting of Disclosures of PHI for Research 412.03c ATTACHMENT C - Tracking Form for Disclosure of PHI 412.04 - Minimum Necessary Uses and Disclosures of Protected Health Information 412.05 - Mitigation After Improper Protected Health Information Use or Disclosure 412.06 - Training and Education Requirements for Members of the PBRC Workforce 412.07 - Documentation Requirements 412.08 - Subject's Request for Restriction of Uses and Disclosures of their Protected Health Information 412.08a ATTACHMENT - Restricting Uses and Disclosures of PHI 412.09 - Subject's Right of Access to and Obtain a Copy of their Protected Health Information 412.09a ATTACHMENT A - Request for Release of Medical Records 412.10 - Subject's Right to Request an Amendment to their Protected Health Information 412.10a ATTACHMENT A - For Approved Amendments 412.10b ATTACHMENT B - To Notify Other Entities of Amendment 412.10c ATTACHMENT C -To Notify Individual of a Delay in Processing their Amendment Request 412.10d ATTACHMENT D - Form for Individual to Fill Out When Requesting an Amendment 412.10e ATTACHMENT E - Sample Letter to Subject Regarding Denial Requests for Amendment 412.11 - Subject's Right to Request and to Receive Confidential Communication by Alternative Means or Alternative Locations 412.11a ATTACHMENT - Request to Receive Confidential Information by Alternative Means 412.12 - Administrative, Technical and Physical Safeguards 412.13 - Limited Data Set 412.13a ATTACHMENT - Limited Data Set Request and Data Use Agreement 412.14 - De-Identification of Protected Health Information 412.14a ATTACHMENT A - A Request for De-Identified Information 412.15 - Use and Disclosure of Protected Health Information for Payment, Treatment and Healthcare Operations 412.16 - Use and Disclosure of Protected Health Information for Marketing Purposes 412.16a ATTACHMENT A - Use and Disclosure of PHI for Marketing Purposes 412.17 - Use and Disclosure of Protected Health Information for Research 412.18 - Use or Disclosure of Protected Health Information That Require an Individual's Written Authorization 412.18a ATTACHMENT A Use of Disclosure of Protected Health Information That Require and Individual’s Written Authorization 412.18b ATTACHMENT B - Authorization for Release of PHI Authorization for Release of PHI 412.19 - Use and Disclosure of Protected Health Information to Persons Involved in the Subject's Care and for Notification Purposes 412.20 - Use and Disclosure of Protected Health Information to Business Associates 412.21 - Media and Marketing 412.21a - ATTACHMENT - Authorization for Use and Disclosure for Media 412.22 - HIPAA Breach Notification 412.23-HIPAA Fundraising Policy 413.00 - Public Records Requests and Regulatory Law Enforcement Visits 414.00 - Whistleblower Non-retaliation 415.00 - State Breach Notification 416.00 - Blood Borne Pathogen Policy - Renumbered to 1002.00 417.00 - Employee Health Program Policy - Renumbered to 1003.00 418.00 - Research Misconduct 419.00 - PBRC Compliance Policy 420.00 - Personal Representative Policy (500.00 - 599.00) Administration, Finance, and Operations 501.00 - Surveillance and Security Camera Acceptable Use 501.00a - Video Review Request Form 502.00 - Fixed Price Agreement 503.00 - Receiving/Returning PBRC Property-Renumbered to 804.00 505.00 - Affiliated Organizations 506.00 - PBRC Facilities and Properties-Renumbered to 800.2 507.00 - Solicitation 508.00 - Political Activities, Prohibition of 510.00 - Signature Authority 511.00 - Smoking Policy 512.00 - Drug-Free Workplace 513.00 - Bond Compliance Policy 514.00 - Budget Advisory Committee Policy 515.00 - Research participant compensation 525.00 - Invoicing and Collections 531.00 - Departing Faculty Policy 532.00-PBRC Lab Close-Out Policy 540.00 - Property Control 560.00 - Purchasing and Expenditures 570.00 - Parking 580.00 - PBRC Overall Emergency Management Plan 592.00 - Digital Sign Content Management 593.00 - International Travel 593.00a - Export Control Checklist 593.00b - Request To Travel To Restricted Regions - Emergency Contract Form_11012023.pdf 599.00 - Relocation Incentives and Lab Moving Expenses 599.00a - Relocation Form (600.00 - 699.00) Computing Services 600.00 - Laboratory Web Pages 601.00 - Computing Services 602.00 - Telephone and Voicemail 603.00 - Password Policy 604.00 - Acquisition of Hardware and Software 605.00 - Anti-Virus Policy 606.00 - External Users Policy 607.00 - Web Privacy 608.00 - Computing Resources Downtime 609.00 - Email Acceptable Use 610.00 - Mail and Other Shipments and Deliveries-Renumbered to 802.00 612.00 - Audit of Network Resources 613.00 - Network Storage Space Usage 614.00 - Remote Access 616.00 - REDCap Policy 617.00 - Mobile Device Policy 618.00 - DMCA Policy (700.00 - 799.00) Sponsored Projects 701.00 - Subrecipient Monitoring Policy 702.00 - Indirect Cost Allowance Policy 703.00 - Sponsored Projects' Proposal & Protocol Approval Policy (800.00 - 899.00) Facilities Management 800.00 - Use of Facilities 800.1 Assignment of Space 800.2 Facilities and Properties 801.00 - Security Demonstration Plan This policy is intended to prepare Pennington Biomedical Research Center faculty and staff for any special interest groups who demonstrate on campus. 802.00 Mail and Other Shipments and Deliveries 803.00 Visitor Policy 804.00 Receiving and Returning PBRC Property (900.00 - 999.00) Human Resource Management 901.00 - Overtime Compensation for Classified Employees 902.00 - Optional Pay for Permanent Classified Employees 903.00 - FSER Lab Technician Supervisor 904.00 - FSER Lab Technical Assistant 1 2 3 905.00 - Classified Above-The-Minimum Hiring Rate 906.00 - Pay for Classified Employees at Range Maximum 907.00 - Nepotism 908.00 - International Employees and Visitors 909.00 - EEO Affirmative Action Policy 910.00 - Prohibition and Prevention of Discrimination, Harassment and Retaliation 911.00 - Employee Grievance 911.00a - Employee Grievance Form 912.00 - Workers Compensation Coverage Includes General Info. 913.00 - Return to Work Policy for Employees on Workers Compensation 915.00 - Attendance and Leave 916.00 - Family and Medical Leave 917.00 - Crisis Leave Policy 917.00a - Crisis Leave Donation Form.pdf 917.00b - Crisis Leave Request Form 918.00 - Employee Recognition Program 918.00a - Employee Nomination Form 919.00 - Employee Development for Unclassified Job Performance Review/Rating (Unclassified) 920.00 - Performance Evaluation System for Classified Employees 921.00 - Job Training and Orientation 922.00 - Employee Progressive Disciplinary Procedure 923.00 - Violence in the Workplace Prevention 925.00 - Persons with Disabilities and Americans with Disabilities Act 925.00a - Voluntary Self-Identification of Disability Form 925.00b - Request for Accommodation 925.00c - Medical Inquiry Form 926.00 - Student Worker Policy Employment of Student Workers 927.00 - Employee Service Award Program 928.00 - Delegation of Approval Authority Policy 928.00a - Delegation of Approval Authority Form 929.00 - Education Leave and Tuition Exemption 930.00 - Personnel Record Keeping and Access 931.00 Ethics Training Policy* 932.00 - Breastfeeding Policy 933.00 - Recoupment of Payroll Overpayment Policy To Employees 934.00 - Flexible Work Arrangement Policy (FWA) 934.00a - Flexible Work Arrangement (FWA) Form 935.00 - Visiting Scholars 935.00a - Visiting Scholars Request Form (1000.00 - 1999.00) - Safety 1007.00 - Possession of Firearms 1000.00 - Delivery of Radioactive Material Detailed procedures on handling Radioactive packages (pick up and delivery) 1001.00 - Visitors and Research Volunteers Report of Incident of Injury 1002.00-Blood Borne Pathogen Policy 1003.00-Employee Health Program Policy 1004.00-Active Threat Response Policy 1005.00-Radiation Safety Committee Charter 1006.00 - Access for Minors to Pennington Access of PBRC facilities to minors Notes * An asterisk indicates that the policy has an attached Secretary's Attestation